A Guide To Integrate Your POS With Membership Software

For modern clubs, the member experience doesn’t stop at the front desk, it flows through the café, the pro shop, events, classes, and even the car park. But here’s the challenge: too many clubs run on disconnected systems. One for check-ins. Another for payments. A third for event tickets. And a fourth for member records.

The result? Duplicated work, frustrated members, and missed revenue opportunities.

If that sounds familiar, it’s time to integrate your Point of Sale (POS) with your membership software and this guide shows you how (and why) to get started.

1. Why POS Integration Matters

Your POS system is where members spend: for food, drinks, guest passes, merchandise, or classes.
But if those transactions stay locked in your POS, you’re missing out on powerful data.

When your membership CRM and POS system work together, you can:

• Instantly associate purchases with individual members
• Track spending patterns and reward loyalty
• Offer discounts based on tier, tenure, or status
• Send targeted offers based on real behaviour

Outcome: More personalisation, better decision-making, and a smoother experience for your members.

2. How Integration Works (Behind the Scenes)

At its core, POS integration means syncing two key data systems:

• Your POS: Handles payments and transactions
• Your Membership Software: Manages profiles, communication, and access

No more exporting spreadsheets or manual uploads. With integration, purchases are:

• Logged against a member’s profile in real time
• Tracked across locations (bar, shop, café, courtside)
• Reported in your analytics dashboard automatically.

3. Key Benefits of POS + Membership Software Integration

Let’s break down what you actually gain from a connected system:

Seamless Member Recognition: At checkout, staff instantly see the member’s name, tier, and eligibility for perks, even before they tap to pay.

Real-Time Loyalty Tracking: Points, visits, or spend-based rewards update live, without extra admin or apps.

Automatic Receipts & Invoicing: No more manually emailing receipts. Transactions can trigger invoices, app updates, or even calendar reminders.

Unified Reporting: Whether you want to see bar sales by segment or member spending across categories, it’s all in one place.

4. What to Look for in a POS-Compatible Membership Platform

Not every system plays nicely with others. If you’re choosing a membership platform or POS, make sure it:

• Supports open APIs or native integrations
• Connects with leading systems like Stripe, Square, or Lightspeed
• Is mobile-friendly and cloud-based
• Offers real-time sync, not overnight batch uploads

Bonus: Choose a platform that lets you customise integrations based on your club’s unique flow (classes, events, dining, etc.).

5. Common Use Case: How Clubs Are Using It

Still not sure if integration is worth the effort? Here are a few real-life examples:

• A tennis club links café spending to member profiles and gives loyalty discounts after 10 visits.
• A golf club tracks pro-shop purchases and targets big spenders with early bird offers.
• A fitness studio uses POS data to trigger referral campaigns after members hit 5 classes.
• A private club syncs wine purchases with event RSVPs and follow-up campaigns.

Whatever your size, POS integration makes your operations smarter and more responsive, just like a sports club membership software should.

6. Security & Compliance Matters Too

Because payments involve sensitive data, ensure:

• PCI-DSS compliance is maintained
• All integrations use secure encryption protocols
• Member data is never stored in plain text
• Your vendor supports audit trails and access controls

Trust and transparency are crucial when syncing financial and identity data between systems, such as facility reservation systems and membership management platforms.

Time to Connect the Dots?

Integrating your POS and membership software isn’t just a tech upgrade,  it’s a way to:

• Unlock smarter reporting
• Deliver more personalised experiences
• Eliminate hours of manual admin
• Boost spend and retention at the same time

That’s what modern association management systems are made for.

Why re:membr?

If your club wants an all-in-one membership solution that connects seamlessly with POS systems, re:membr makes it easy. With bespoke integrations, re:membr supports:

• Connections with POS tools like Square, Stripe, and more
• Real-time sync between member profiles and transactions
• Unified dashboards for sales, attendance, and engagement
• Tools to automate loyalty, messaging, and access, all from one place

No more manual work. No more disconnected data. Just better service, deeper insights, and happier members.